Public Records Compliance Coordinator and Special Assistant to the General Counsel

Please see Special Instructions for more details.
Position is posted to the public.
Please complete the online application and be prepared to upload the following required documents: 1.
Resume 2.
Cover letter 3.
A list of at least three (3) professional references with current contact information The position will remain open until filled.
For full consideration, please apply by the posting end date.
Posting Details Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.
Position Information Job Title Public Records Compliance Coordinator and Special Assistant to the General Counsel Applications Accepted From Public: Open to the public , University Wide Special Instructions to Applicants Position is posted to the public.
Please complete the online application and be prepared to upload the following required documents: 1.
Resume 2.
Cover letter 3.
A list of at least three (3) professional references with current contact information The position will remain open until filled.
For full consideration, please apply by the posting end date.
This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Posting Number 20165863S Job Description The Public Records Compliance Coordinator will coordinate the university’s response to public records requests in accordance with Ohio’s public records law, ORC 149.
43 et seq.
The public records compliance coordinator will also coordinate responses to subpoenas and other requests for records.
This position also provides key administrative support to the General Counsel and Deputy General Counsel, and performs a liaison function between university attorneys and the campus community.
*Note that any work that is considered the practice of law is performed under the supervision of attorneys.
Uses independent judgment to coordinate responses to public records requests in compliance with Ohio’s Public Records Law, ORC 149.
43 et seq, responses to subpoenas, and other requests for records in legal proceedings: interprets requests; works with departments throughout the university to gather records; prepares records for production, including redaction when necessary; delivers records and interacts with requestors when necessary; tracks requests and responses; maintains electronic files; and trains university employees regarding public records law requirements and procedures.
Supports the General Counsel and Deputy General Counsel, ensuring effective and professional communication with internal clients, external community members, outside and opposing counsel, the Attorney General’s Office, court and government officials.
Provides strategic calendaring support, anticipating the scheduling needs of the General Counsel and Deputy General Counsel and effectively conserving time by soliciting and providing necessary information to ensure timely, thorough, and adequate preparation.
Provides general assistance to attorneys in the office on request by organizing meetings, preparing agendas; assembling data and preparing complex and/or confidential reports; organizing information and tracking confidential and sensitive case files; investigating facts and compiling information; and independently handling routine and non-routine inquiries and complaints.
Provides support for university policy development process and ongoing maintenance of the Policy Manual.
Provides staff support for Executive Staff Policy Committee.
Oversees compliance with S.
B.
3 and filing of policies with the Legislative Service Commission.
Responsible for development and maintenance of record-keeping systems; supervises student employees; other duties as assigned.
Minimum Qualifications Bachelor’s Degree or Associate’s Degree with 2 years related work experience or High School Diploma/GED with 4 years related work experience.
Preferred Qualifications Paralegal training/certification.
Working knowledge of Ohio’s Sunshine laws and FERPA preferred.
Department Legal Affairs Office Pay Rate The target salary for this position is $51,838 ($24.
92 per hour).
The full salary range is $44,592 ($21.
44 per hour) to $74,196 ($35.
68 per hour).
Salary is commensurate with education and experience while also considering internal equity.
For more information on the pay structure and Pay Administration Guidelines please visit: RELOCATION allowance or SIGN ON BONUS of up to 10% of the base salary may also be available! Employees also enjoy a generous benefits package including, but not limited to, medical, dental, vision, short term disability, life insurance, retirement benefits, educational benefits for themselves AND qualified dependents, domestic partner benefits, PAID parental leave, adoption benefits, generous PAID time off, and access to professional development programs.
More detailed plan information can be found at: Job Open Date 12/01/2023 Posting Close Date 01/05/2024 Job Category Administrative at-will appointment Months 12 month Planning Unit Office of the President Work Schedule Standard office hours are Monday-Friday, 8:00 a.
m.
– 5:00 p.
m.
; however, candidates must be willing to work evenings and/or weekends if necessary.
A hybrid work schedule may be discussed at time of offer.
Campus Athens Expected hours worked per week 40 Expected duration of assignment Indefinite Applicants may contact this person if they have questions about this position.
Stacey Bennett, sbennett@ohio.
edu Diversity Statement Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings.
As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community.
All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of race, color, religion, age, ethnicity, national origin, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information.
Ohio University is an equal access/equal opportunity and affirmative action employer.
Job Information Employment Type full-time regular Job Family/Subfamily Legal and Compliance-Legal Support Career Track & Level IC 1 Pay Grade CA&P|16| Clery Act Annual Safety and Fire Report Clery Act Statistics “To view the Clery Act Annual Safety and Fire Report